2009 WBN Board

President: Barbara Newman

• Plan agenda/consent agenda for monthly board meetings; type and mail/email to secretary and other board members
• Prepare/chair board meeting.


• Preside over general meeting; prepare President's agenda.
• Meet with other board members as needed.


• Write monthly newsletter article and submit to Newsletter Editor.
• Ex-officio member of committees except Nominating.
• Spokesperson for WBN.
• Respond to public requests for information; liaison to other groups.
• Supervise financial affairs.
• WBN Correspondence

Vice President: Elaine Hartley

• Perform duties of President in President's absence.
• Perform duties assigned by board.
• Act as Parliamentarian.
• Maintain and update bylaws as needed.
• Liaison to WNET.
• Chair Nominating Committee. Tasks: with president, evaluate director positions to be filled. Recruit and slate board members. Prepare written list of nominations for the annual membership meeting. Provide written notice in newsletter of upcoming election, noting date, time and place of meeting. Prepare ballot for membership. Tally ballots. (August-November)
• Chair Business Development Committee. Tasks:Coordinate raffle prize donations, ticket sales, raffle event. Provide newsletter editor with monthly article to acknowledge donors and solicit participation. Report to board income, problems, ideas. Coordinate monthly meeting sponsorship; provide information to newsletter editor. Call & facilitate committee meetings as needed.

Secretary: Joyen Pendowski

• Keep minutes of board meetings. Send minutes to board one week before board meeting by mail,fax or email.
• Keep minutes of general membership meetings.
• See that all notices are given in a timely manner in accordance with bylaws.
• Be custodian of corporate records.
• Keep a register of the mailing addresses of each member.
• Perform duties assigned by the president or board.
• Ensure that all required state and federal reports are prepared and filed in a timely fashion.

Treasurer: Donna Hill

Past President: Lou Panni

• Support president as needed.
• Act as historian for Board.
• Perform duties as needed
• Chair Audit Team. Tasks: with at least one other board member (not including Treasurer) review financial reports and transactions, report results to the board and membership
• Maintain scrapbook of member business cards, event photos, press releases of members
• Chair Woman of the Year Committee. Tasks: Contact past Women of the Year who are still members and set up meeting to review nominations. Provide written notice in newsletter for nominations, noting where to mail or email nominations. Prepare announcement after the committee meets to announce Woman of the Year at the annual meeting. Order annual plaque for Woman of the Year and Outgoing President (July-September)

Membership Chair: Megan Miller

• Field telephone calls from prospective members and check voice mail.
• Update, print application forms.
• Mail brochure and application on request.
• Input basic member data to database.
• Present monthly list of new members to the Board.
• Prepare and mail dues renewal letters; end of June.
• Process renewal applications; make necessary changes to database.
• Prepare mailing labels for newsletter editor or upon request for other board members.
• Prepare annual membership directory (September); semi-annual updates for directory. Format, type, proof, print, collate and distribute annual directory. Supply database information for Internet Business Connection.

Programs Chair: Susie Piper

• Arrange for programs/speakers each month covering topics pertaining to the WBN mission statement. January-October, December.
• Prepare written summary of topic and speakers for the newsletter editor and public relations chair for at least two months in advance each month.
• Introduce and coordinate the programs each month except for annual meeting.
• Report to board concerning upcoming programs and scheduled speakers.
• Transport, set up, disassemble and store sound system.  Monitor equipment for maintenance/repair as needed
• Coordinate and work with Special Events Chair to plan, develop and actualize annual Trade Show
  

Arrangements Chair: Danielle Gielish

• Arrange room set-up for general meeting.
• Space arrangements (estimate # attending).
• Menu planning where necessary.
• Liaison to meeting location staff.
• Report to board as needed.
• Take headcount at monthly meeting, match to event billing
• Provide meeting bill to Treasurer for payment
  

Public Relations Chair: Pat Rollins

• Prepare news releases of upcoming meetings, special events, incoming Presidential announcement and Woman of the Year announcement in a timely fashion to newspapers and radio stations as stipulated by the board.
  
• Report to board.

Networking Chair: Jeannie Marr

• Shuttle business cards of members; WBN applications and other WBN related brochures to each general membership meeting.
• Alphabetize business cards; maintain up-to-date display.
• Set-up; tear down table at general meetings.
• Arrange table and display.
• Store table items.

Special Events Chair: Keri Brown

• Coordinate annual meeting.
• Coordinate with Vice-President for the Woman of the Year announcement.
• Plan menu, entertainment, budget, door prizes and all other items pertinent to the annual meeting.
• Report to board as needed.
• Plan, develop and implement production of annual Trade Show in coordination with Programs Chair.
  

Website Editor: Karen Rainsong

• Post to the Web site: current newsletter, WBN events and descriptions, board member profiles and photos, slideshows of events, Woman of the Year page information, and other information as appropriate.
• Work with the Web site maintenance professionals to change or add features to the site as directed by the board.  Maintain positive working relationship with them and be the board’s liaison to them.  Confer on issues of payment and invoices and attend appropriate meetings regarding Web site operation and maintenance.
• Create functionality on the Web site as needed with regard to updates and improvements.
• Help members with questions or issues pertaining to the Web site.
• Maintain domain registration record, bill for renewal when appropriate
• Work with Membership Chair to ensure the membership directory online is accessible and fully functional.
• Maintain the banner ads on the site; remove ads when expired; work with Vice President and board to implement strategies related to the banner ads, their use and promotion to the membership.  Upload placeholder banner ad when there are no purchased ads to display.
• Access Google Analytics for the Web site, bring to monthly meetings, provide synopsis to the Newsletter Editor each month.
• Maintain passwords and other security information pertaining to the Web site in a secure location, include in the binder for subsequent editors.
  
• Report to the board as needed.

Karen Rainsong is the owner of Rainsong Design, a full service graphic design company. With a full compliment of photography, design, and programming skills, she and her husband provide great looking graphics for print or the web for any kind of business need. Consultations are always free! Phone: 968-1986 and email: karen@rainsongdesign.net
www.rainsongdesign.net

Greeter Chair: Marilyn Rice

• Recruit, coordinate and supervise greeters at general meeting.
• Maintain member name tags.
• Coordinate networking basket each general meeting.
• Report to board as needed.
• Hospitality; help guests by introducing them to members, finding them a seat, etc.

Donna Freshman Artemis Award Chair: Emily Evans

• Assemble committee of long-time members to meet up to 4 times per year.
• Organize/arrange meetings and/or input; determine qualifications of nominees.
• Chairperson present award at a membership meeting. Assure that the plaque is displayed at each membership meeting.
• Oversee collection of nominations throughout the year by announcing at meetings and in newsletter, providing nomination forms and drop location at each meeting, collecting nominations via website, emails,etc.

Newsletter Editor: Joyen Pendowski

• Prepare and mail newsletter by the last week of every month
• Coordinate information from Committee and event chairs as needed
• Attend board meeting, add board requested announcements to upcoming newsletter
• Required items in each newsletter:
  Page 1 WBN logo followed my WBN mission statement; announce upcoming meeting (next 2 mos. if space available); Woman of the Year photo and article.
  Page 2 President’s message; new member, as reported at most recent board meeting; WBN Board of Directors list with applicable phone numbers; address changes, Kudos
  Page 3 General articles (such as who is on the board, some pertinent article applicable to general membership); Announcements/Events as requested by the board; Kudos
  Page 4 General articles (top half of page); WBN logo, address; next meeting announcement box; first class mail reminder
  

Joyen Pendowski is the owner and principal marketing strategist/designer for Ruby Porter Marketing & Design. With a BA in Graphic Design and Photography, and an MBA in Marketing, Joyen is well trained in the field. In addition, she has over 10 years experience providing unique marketing and design solutions to non-profit and for-profit organizations in a variety of fields, including education, government, health, insurance, personal services, publishing, retail, and technology. Joyen is passionate about the work she does for her clients and would love the opportunity to work with your business, too. www.rubyporter.com